Head of Grants and Relationships, Allchurches Trust
"A visit is your chance to really bring your project to life. We want you to flesh out the project beyond your written application: share your vision with us and focus on the people impact so we’re clear on the difference your project will make."
Grant applications may require a Grants Officer visit, here’s how to prepare
16 July 2019
Jeremy Noles, Grants and Relationships Manager at Allchurches, shares his advice on how to prepare for a visit by a Grants Officer. Not every grant application requires one, but if your project is large or complex, we may come and visit you as part of the application process. Jeremy’s advice is aimed at giving our visit, and your grant application, the best chance of success:
- What does a Grants Officer want from their visit?
- Who should be there for the Grants Officer visit?
- What should you prepare?
- It’s a two-way street…
- A great example of what a Grants Officer visit can achieve:
- Top tips for getting the most out of your Grants Officer visit:
1. What does a Grants Officer want from their visit?
The purpose is to meet you and the people most involved in your project. We want to understand more about your church or organisation and about the community you are part of; to gain a greater understanding of particular aspects of the application; and, often, to see the building itself.
2. Who should be there for the Grants Officer visit?
The focus of all Grants Officer visits is on dialogue. We want to talk and listen so please don’t bring along more than three or four people, since that makes it hard to have a good conversation.
- Your community; and the needs and issues that exist (this may be a minister or project leader)
- Your vision; and the nature of your project and the change and impact it will cause (this may be a project manager)
- Financial aspects and practical implementation plans for the project
- It’s also always great to meet service users, stakeholders or members of your congregation or community who could benefit from the grant funding and project you are proposing. (Note: It is even more helpful if you gain prior permission, from anyone that we may photograph during the visit, for us to use their photograph in your application and in any publicity about your grant if you are successful.)
3. What should you prepare?
We know you will want to share your project as fully as you can. BUT, please don’t give us piles of paperwork to read during our visit or to take away with us.
4. It’s a two-way street …
Making a grant funding application to Allchurches Trust, particularly with large or complex projects, is a dynamic process.
5. A great example of what a Grants Officer visit can achieve:
Allchurches received an application for a great project that already made sense and was likely to receive funding as it was. It was a project to combine four churches (three had dilapidated buildings, the fourth had a building that needed to be demolished, and all congregations were dwindling).
6. Top tips for getting the most out of your Grants Officer visit:
- Understand why we’ve come to see you and what we’ve come to do!
- Read this blog!
- Re-read your own application (or visit our How to Apply page to make an application!)
- Read through some of our news stories and grant examples to get a feel of who we are, what we are like and who our beneficiaries are!
- Make the effort to plan and prepare for our visit – but in the right way!
- No lengthy Powerpoint presentations.
- Don’t ask us to read or take away reams of paper.
- We want good conversation, deeper understanding and to meet the real you in context!
- Bring your project to life for us… a building project us still always about people!
- Give us clear, accurate, driving and parking or public transport directions!
Please tell us how to get into your building!